What Are Reports?
Reports are where GPS tracking history is stored, providing a detailed account of the locations visited by tracked vehicles and equipment over time, offering valuable insights into past movements and activities. This stored history can be accessed and analyzed as needed, making reports a crucial tool for tracking and monitoring purposes.
Where Are Reports Found?
Reports are accessed via the Reports tab on the left-hand menu.
How Are Reports Accessed?
Once in Reports, use Choose a Report Type on the right hand side to access the report needed. Clicking this arrow will produce a dropdown menu on the right to select the exact Report to view. GPS Trackit provides about 30 reports to choose from. A Reports Key providing details can be found here.
Some of the reports will have additional filters. For example, the Stop report can be set to filter out Stops that are less than a certain amount of time, in this example for anything less than 2 minutes.
If filters are available a toggle button called Advanced Filters will appear. To access the filters, click the button to green and then set the desired parameters.
After choosing the Report, the Timeframe for the report will need to be displayed. Reports can be run for anywhere from a day’s worth of data to a quarter’s worth. Be aware that larger reports can take longer to run. The Custom option for specific dates is limited to a 90 day time frame.
When utilizing the Custom timeframe option, the report will be limited to 90 days worth of data at one time and additional filters will become available once the start and end dates have been selected. These are accessed by toggling the Advance Filters button.
And clicking on Advanced Filter Options.
The Advanced Filters are used to limit the data by day and time. For example, a date range is entered that totals 21 days. However only the data that occurred on the Mondays and Wednesdays of that date range is needed and on those days, only information accumulated between 9 am and 6 pm.
Reports can be run by either Unit or Driver. A Unit report pulls the data for that particular unit, regardless of who drove the vehicle. For example, show all the stops Truck #2 was responsible for, even though it was driven by 6 different drivers within the date range selected. Use the Units button for Unit reports.
A Driver report would do the opposite. Isolate all the Stops (for example) for a particular person even if they drove multiple vehicles. Please keep in mind that Driver reports will require the use of the Driver tool, found in the Manage tab. For Driver reports, use the Drivers button.
Reports for Inactive Drivers can be accessed by checking the ‘Include Inactive Drivers’ option.
Both Units and Drivers are organized using Tags. Selecting a Tag will produce a report for all of the units/drivers with that Tag.
To select specific units, click the Single Unit button. Then use the dropdown menu to choose units using the checkboxes. Select as many units as needed.
The last choice is the view option. Web will display the report on the screen while CSV and PDF will produce downloadable files. Click Get Report to load.
Large reports can take some time to load. Use the Status bar to monitor progress. ‘Ready’ will appear once the report is done rendering.
When using Web view, the report opens as a separate tab at the top of the page. Multiple reports can be opened in the web view at once. Once a report has been opened the report can be exported using the button in the upper left corner.
When choosing the CSV or PDF option, the report will automatically download in the chosen format.
Recently generated reports are listed with the most recent on top.
Reports can be removed from this list by checking the box to the left, then the trashcan icon.
After generating a Report several options will become available, such as re-labelling the report on the list and re-running the download.
To relabel the report, hover over the entry to the left to produce a pencil icon. Click the pencil, then make the changes and click Save.
When hovering over the report from the right, one of two buttons will appear: View or Download.
View comes up when the selected Delivery Option for the report is Web. Pressing the View button will reload the report with a clickable tab.
Download shows when the chosen Delivery Option was CSV or PDF. This allows the report to be re-downloaded.
Hovering to the right will also produce a 3-dot button. Click the button and more options will appear.
Pin essentially saves the report to be re-run again as needed with the same parameters.
To re-populate the report parameters back into the filters, click Copy to Setup.
To use the report parameters in a Scheduled Report, click on Scheduled and then follow the various steps to Save.
Once a unit or two has been installed, it’s recommended to take some time to explore the Reports tab and get familiar with the information available.