*Note: GPS Trackit is not part of the US Department of Transportation and CANNOT answer questions related to ELD regulations. Questions/Concerns of that nature have to be handled directly with the DOT.
To read more about US DOT and ELD Regulations visit eld.fmcsa.dot.gov
Inspections Reports are where the required pre and post trip vehicle inspections are recorded. These are also known DVIRs (Driver Vehicle Inspection Records).
To begin, tap Inspection Reports.
To begin the inspection, tap the Green plus button.
Select the Type Form and if needed, use Select Template form to change from the United States.
Use Change Asset if the Tractor or Trailer needs to be switched. When ready to begin, press Continue.
The Apollo software provides a standard checklist to use when completing the inspections for the Tractor and the Trailer. These checklists can be replaced with custom templates via the Admin Portal.
The Tractor inspection will be presented first. Each item should be examined and if no problems are found, the checkbox should remain blank.
If problems are found, the box should be checked.
If the box is checked, two additional options will appear: a pencil for adding notes and a camera for taking photos. The ability to take photos can be disabled as needed via the Admin Portal.
If a problem (defect) has been noted, use the pencil to provide details about the issue.
If the problem is visible, tap the camera icon. This will activate the camera on the phone or tablet being used. Up to nine photos can be taken per inspection.
Please be aware that the app calculates the length of the inspection and this information will be visible to the US DOT in the event of an audit or roadside inspection.
When the Tractor inspection is complete, press ‘Next’.
If no Trailer is being used, pressing ‘next’ will bring the Driver to the summary section of the inspection. If a Trailer was selected then a second checklist will need to be completed as well.
Once the checklist(s) are completed the inspection needs to be summarized and submitted, beginning with verifying that the odometer entry is correct.
If pulling a Trailer with a Seal, enter the seal number. This field can be skipped if not applicable.
Use the Remark field to add any additional comments regarding the inspection.
A status for the inspection will now need to be selected. Depending on the results of the inspection, some statuses may not be available. For example: if a problem has been noted then Condition of the Vehicle is Satisfactory cannot be selected.
The inspection will need to be e-signed via the appropriate button.
To enter a signature, tap the green button.
Sign by tracing a finger in the gray square. This should only need to be done once, as the app will remember the signature afterwards and apply to any subsequent initial inspections
Save the signature by tapping the green button and pressing ‘Save & Finish’.
When the signature is complete, press ‘back’.
If any further pictures are needed they can be input via the ‘Pictures’ button.
The final step is to submit the inspection to the Admin Portal via the ‘Upload button.’ Please be aware that the process cannot be undone. Ensure the inspection is correct and complete before uploading.
After uploading, a PDF of the inspection will be displayed on the screen. Just hit ‘back’ to exit.
If no problems were noted during the inspection then at this point nothing else will need to be done. However, if problems are logged then additional steps will be needed.
When defects have been noted, then no additional inspections can be conducted until the defect has been resolved. The presence of a defect is indicated by a pink tag on the listed inspection.
If a Defect is still pending for the select Tractor or Trailer clicking the green button will produce an Alert to review the report and resolve the issue.
At this stage the repairing of the defects will need to be logged. Use the Select Inspector field to indicate who is taking care of the defect: the Driver, a Mechanic or Other.
Once the defect(s) have been repaired locate the item on the checklist and change the status to Repair Made. If no repair was required, select Repair Not Need.
After addressing the defects press ‘Next’. If a Trailer was selected the checklist will reappear even if no defects were noted. Just press Next again to move forward.
Once again the inspection will need to be summarized before being uploaded. The status should be set to ‘Defects Corrected’.
Unlike the initial inspection, the e-sign signature must be manually applied.
If needed take any pictures and as before, upload when ready.
Once the repair of the defects has been logged and uploaded, one step remains: returning the vehicle to service. Once more press the green button within Inspection Reports.
As before the Alert regarding a pending inspection will be displayed.
Verify that the notations of ‘Repair Made’ or ‘Repair Not Need’ are indeed correctly entered. Then press Next.
One more time the inspection will need to be reviewed and uploaded. At this time the status should be changed to ‘Condition Of The Vehicle Is Satisfactory.’
Provide a manual signature, add any relevant photos and upload the inspection.
The inspection process can now be re-started as needed for the next required pre or post trip inspection.