The Crew feature is found in the Manage Tab, under Crew. While Drivers is designed to keep records of who is operating the vehicle and when, the Crew tool is used to record which non-driving passengers are assigned to the vehicle. For example, a lawn care company might send out a four-person work crew. One person operates the vehicle while the other three are passengers. Crew keeps track of who isn’t driving.
To add a person to the Crew list, click on the plus button to the upper left. Enter the person’s first and last name. If known, select the Crew Member’s current vehicle assignment. If the Crew member doesn’t currently have an assignment, this field can be left blank.
As with Drivers, Crew assignments can be updated at any time. However, the software will NOT make the updates automatically. Someone must log in and make the changes in order for them to take effect. To change the vehicle assignment for a particular Crew member, hover over their name on the list and click the 3-dot button that appears.
Crews also contains a bulk assignment tool. To assign multiple Crew members to a vehicle at once, click the Vehicles button.
Here Crew members can be assigned or moved between units in bulk. Just find the Unit in question on the list. If any Drivers that have already been assigned to the unit will show in the Crew Assigned column. Use the Assign button to add Crew to a vehicle that doesn’t already have them.
To edit previously assigned Crew, hover the mouse over the vehicle and click the 3-dot button to see the edit function.
To remove a crew member, click the X to the right of their name. To add, just select on the drop down. As always, be sure to Save. Please remember that a Unit can have more than one crew member assigned to it at a time, the way a car can have multiple passengers. But a Crew member can only appear on one Unit at a time, as a person can’t ride in two vehicles at once.
Crew Assignments can be seen on the Maps tab. Use the Vehicle list under Map Utilities. Click on the vehicle in question, which will center the map on that unit and open the info box. The Crew members names will be displayed in the info box next to the Driver name. Click on Crew Members to see the names.